Join Group First – Sales Administrative Assistant

Group First is looking for a responsible Administrative Assistant to work within a busy sales environment and perform a variety of administrative and clerical tasks. Initially, the position will be focused on making appointments for our senior members of staff. However, duties will also include providing support to employees, assisting in daily office needs and helping manage our company’s general administrative activities.

What does an Administrative Assistant do?

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office. Previous experience in customer service and call handling is essential.

Ultimately, a successful candidate must be confident and show wiliness in conducting external calls and able to work in a busy environment.

Responsibilities

  • Answer, conduct and direct phone calls
  • Organize and schedule appointments
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Maintain contact lists
  • Book travel arrangements
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

  • Proven experience in customer service and call handling is essential
  • Flexible working arrangements
  • Positive and friendly attitude towards clients and employees.
  • Ability to build a good rapport with clients and employees
  • Proficiency in MS Office (MS Excel in particular)
  • Excellent time management skills and the ability to prioritise work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task

The position will be located at our head office in Padiham, Lancashire. To apply for the role please send your CV to recruitment@groupfirst.co.uk